Director of Financial Management

1. Invoicing & Accounts Management

• Oversee and manage the full invoicing cycle, including issuance, tracking, and reconciliation of 
all organizational invoices.
• Maintain accurate and up-to-date accounts payable and accounts receivable records in 
compliance with nonprofit accounting standards.
• Monitor grant expenditures and ensure timely billing to funders in accordance with contract 
requirements.
• Coordinate with program staff to verify invoices align with budgeted program activities and 
deliverables.
• Resolve billing discrepancies and respond to vendor and funder inquiries in a timely manner.

2. Audit Records & Financial Reporting

• Maintain complete, organized, and audit-ready financial records for all organizational 
transactions.
• Lead preparation for and coordination of annual external audits, including liaising with 
independent auditors and providing all required

documentation.
• Ensure timely and accurate completion of IRS Form 990 and all required state and federal 
financial filings.
• Prepare monthly, quarterly, and annual financial statements and reports for leadership and the 
Board of Directors.
• Develop and maintain audit trails and documentation systems that meet regulatory and funder 
requirements.
• Coordinate responses to audit findings and implement corrective action plans as needed.

3. Policies, Procedures & Regulatory Compliance

• Develop, implement, and regularly review financial policies and internal controls to safeguard 
organizational assets.
• Ensure all financial activities comply with federal regulations (including OMB Uniform Guidance 
for federal grants), Minnesota state law, and applicable local requirements.
• Monitor changes in nonprofit financial regulations and proactively update policies and 
procedures accordingly.
• Maintain organizational compliance with tax-exempt status requirements under IRS Section 
501(c)(3).
• Provide guidance to staff on financial policies, allowable expenditures, and fiscal compliance 
responsibilities.
• Support Chief Executive Officer with policy review, financial oversight responsibilities, and 
governance requirements.

4. Budget Management & Financial Planning

• Lead the annual organizational budgeting process in collaboration with the Chief Executive 
Officer and program managers.
• Monitor budget performance and provide variance analysis and forecasting on a regular basis.
• Oversee grant financial management, including budget tracking, drawdowns, and financial 
narrative preparation for reports.
• Assess financial risks and recommend strategies to ensure organizational sustainability.

5. Organizational & Team Support

• Supervise or coordinate with bookkeeping and accounting support staff or contractors.
• Participate in staff meetings, leadership team meetings, and Board meetings, as needed.
• Contribute to grant applications by preparing financial documents, budgets, and budget 
justifications.
• Support a culture of fiscal responsibility and transparency across the organization.